Events

Unless otherwise noted, all events hosted by NCGO and GWXV

 

Wednesday, May 24
Ascend Mount Mitchell Event

Hosted by Eastern NC Cachers (ENCC) and Carolina Coastal Cachers.
Head up to the highest spot east of the Mississippi. It’s not nearly as high as Pike’s Peak, but you won’t get dizzy either! 🙂 Mt. Mitchell State Park

Early Bird Hopping

For the early arrivers, this is a happy hour kind of event at Sierra Nevada’s North Carolina brewery which just opened a couple years ago. Naturally, no purchase is required and it is a family friendly environment. The event is from 4-6pm outside in the back. They have a large outdoor area with stage, bar, restrooms and food. The indoor menu is quite extensive, outdoor menu is very limited, but good. We’re trying to avoid the after work local crowd, hence the earlier time. Lots of parking, but it still fills up quickly. Leashed, well-behaved dogs are allowed on site but are NOT allowed in any of the buildings; walk them around the left of the main building to find us.


Thursday, May 25

Choo, Choo, Chew – Full Steam Ahead!

At the Nantahala Outdoor Center (NOC) from 1-2pm. Anyone who buys a ticket for the train ride will be here. They can also buy a lunch that will be available at the stop. Nothing fancy, just a sandwich, chips and drink, but it will cost you less than anything else available nearby. Anyone is welcome to come out for a quick event. Beautiful area and fun roads to drive in the area. If not riding the train, you could raft the river or cache around the area. Lake Fontana and the dam are not that far away and another pretty area. The AT crosses the dam. Hope to see you here! The event is outside, so leashed, well-behaved dogs are allowed on site, but if you are riding the train, only service animals may be taken aboard.

Salvaging What’s Left of the Day

This event is at Salvage Station from 5:30pm – 7:30pm, an old junkyard converted into to an event space right on the river. Plenty of space and we are trying to reserve some space for just us. SERVICE ANIMALS ONLY. Menu, photos and other information available on their website at the link above.


Friday, May 26
Lights, Camera, Asheville!

Friday morning from 10:00 to 11:30 at the Folk Art Center, just east of Asheville. Located on the Blue Ridge Parkway, the Folk Art Center has interesting art and crafts on display and for sale. We will be in the auditorium where you can watch the GIFF videos from HQ, munch on some popcorn and talk geocaching with friends new and old before heading in to Asheville for the Friday Meet and Greet. Leashed, well-behaved dogs are allowed on site but NOT permitted in the building where the event is.

Heart of Asheville: GWXV Trivial Meet and Greet

The traditional Friday night event is being expanded to all afternoon. It will be in the heart of Asheville at the US Cellular Center Exhibition Hall. That is downstairs and accessible from Hiawassee St. only.
We want people to have a base of operations while they explore Asheville. Whether you’re caching all day, shopping, eating, beer tasting or a combination of all, feel free to stop in anytime from 1pm to 8pm. Meet up with friends from other parts of the country and head out to explore.
Later in the day, From 5-7pm FailedApparatus (Randal) and hoosiersunshine (Christina) will put on one of their extremely popular game events. It may be a Trivia event or some other game event, but it’s guaranteed to be fun for all.
Of course, you’ll also be able to pick up your registration materials at this event. No pets allowed in the building where the event is.


Saturday, May 27
GeoWoodstock XV

This is the main event – as always, a one day event. 9:00am – 5:00 pm. You don’t want to miss this one.
Our Menu: pulled pork BBQ or smoked turkey BBQ sandwiches, (smoked tempeh available for vegetarians) with potato salad, baked beans, cole slaw, and banana pudding. Iced tea and lemonade to wash it all down.
Leashed, well-behaved dogs are allowed on site, but NOT in the buildings.


Sunday, May 28
Cache In, Help Out and Plant Some Memories

A CITO at Lake Julian Park on Sunday 28th May 2017 from 9am to 11am! Say goodbye to friends leaving for home, reminisce about yesterday :)..and help this park develop a nice new area!! Here is a CITO that isn’t all about trash. We will be doing some landscaping in an area of the park that park staff wants to develop further. Supplies provided, but if you have your own gloves, etc., bring them. Parking is somewhat limited, so carpool if you can. Thanks to OzGuff for being our local organizer for this one!

Timeline of coming months

Tentative timeline through May 2017

2016
July: Hotel deals through Asheville CVB and others finalized.- COMPLETE

August: GWXV information website opens. COMPLETE geowoodstock . com will be redirected in early August.

September: Store opens for our “Let’s Go MEGA NC!” advance T shirts, shipped to you.

October- December: Organize. Organize.

2017
January: Main GWXV Registration and Store Opens – prices reduced through March, will increase after March 27. Volunteer signup opens.

February: Remaining Satellite Events Published.

March: Crushing panic when we realize how much is left to do.  Store prices go up on March 28.

April: Final push for volunteers. Final event agenda out for all to see.

May: We will keep Store open as long as possible. New caches published. Then GWXV is here. Party.

 

GWXV Saturday Schedule of Activities

This is still somewhat tentative, but not much is likely to change.

Main Schedule

9am-5pm Gates open. Registration Open (Apple Orchard Building). Volunteer Check-in opens.
10am-5pm Store open. Vendor Row open. MaxB’s Trackable Section open. Trading area open. Bingo ice breaker game starts. VIP section open.
9.30am-11.30am Tie dye station open. Materials may be available longer for do it yourself’ers.
9.30am-11.30am Adult Activities, Cache Games Session I: “Find the Log Sheet Game”, “Ammo Toss”. (The Arena)
9.30am-11.30am Kids Activities, Carnival Session I: Bounce House, Face Painting, Coloring Contest, Photo with Signal (The Arena)
10:00am The Lab Caches set, “WNC Legends II”, open. These will (mostly) stay in place until Sunday 5pm and are in Waynesville.
10am-4pm The Media Area opens (Dogwood Building)
10.30am Group Photo on at the Fairgrounds, on the hill!
11.00am-11.45am Mark Case, markcase from Randleman, NC, “Uncovering Earthcache secrets.” (Apple Orchard Building)
11.30-1.30pm Lunch (Dogwood Building)
11.45am-12.30pm Paul Schaefer, IbePaul from Huntsville, AL, “‘How to Create Interactive Puzzles with Wherigo” (Apple Orchard Building)
12.30pm-1.15pm Larry Fahey, Wheels from Elizabeth City, NC “NGS Benchmarks, GPS Receiver Usage” (Apple Orchard Building)
1.15pm Scott Miller, gsmX2 from Ojai, CA “GSAK Basics” (Apple Orchard Building)
1.30pm-2.30pm Adult Activities, Cache Games Session II: “CITO Silliness”. (The Arena)
1.30pm-3.30pm Kids Activities, Carnival Session II: Pinata, Bounce House, Ammo Can Painting (submit passport to receive), Sawdust Treasure Hunt, Coloring Contest, Photo with Signal (The Arena and The Stalls)
2:00pm Steve McElhaney, BassLakeSeeker from Holly Springs, NC, “Gadget Caches and Geocaching Impact in a City Park” (Apple Orchard Building)
3:00pm Lackey and Reviewer Panel (Apple Orchard Building)
4pm-5pm Closing Remarks. Announcement of Geowoodstock XVI location. (The Arena)
7.30pm (Waynesville Block Party opens)


ADULT ACTIVITIES

Morning
9:30 – 10:30 Find The Log sheet game – find the container that has a log sheet in it amongst many that don’t. You have 1 minute to look. (winners announced at 10:30)
10:30 – 11:00 Ammo can/ Bison tube toss – Accuracy, not distance is the key to winning this game (winners announced at 11:30)
Afternoon
1:30 – 2:30 CITO Silliness – reach into a bag of “trash” and identify the cache containers you feel (winners announced at 2:30)


KIDS ACTIVITIES (The Arena and The Stalls)

Kid’s activities (9:30 – 11:30 AM; lunch break; 1:30 – 3:30 PM). Please do not leave children unattended.

Morning Session (9:30 – 11:30 AM)
• Bounce House
• Face Painting
• Coloring Contest
• Photo with Signal

Afternoon Session (1:30 – 3:30 PM)
• Pinata
• Bounce House
• Ammo Can Painting (submit passport to receive)
• Sawdust Treasure Hunt (The Stalls)
• Coloring Contest
• Photo with Signal

Seminars (Apple Orchard Building)

11.00am Mark Case, markcase from Randleman, NC, “Uncovering Earthcache secrets.”
11.45am Paul Schaefer, IbePaul from Huntsville, AL, , “How to Create Interactive Puzzles with Wherigo”
12.30pm Larry Fahey, Wheels from Elizabeth City, NC “NGS Benchmarks, GPS Receiver Usage”
1.15pm Scott Miller, gsmX2 from Ojai, CA “GSAK Basics”. This covers topics from instalation to using GSAK to write individualized logs.
2.00pm Steve McElhaney, BassLakeSeeker from Holly Springs, NC, “Gadget Caches and Geocaching impact in a City Park”
3.00pm Lackey and Reviewer Panel

 

 

Fairgrounds Image Labeled